Job Summary

Responsible for preparing Purchase Orders and Administration activities.

Key Accountabilities

• Preparing purchase orders.
• Follow up all CAT and offshore suppliers for HSE and MSE orders, to ensure the readiness, the shipping and the arrival of Gensets and accessories.
• Follow up to ensure the readiness, the shipping and the arrival of Gensets.
• Ensures that the legal documents and insurance are made correctly and on time and that they are delivered to the correct persons to ensure on time clearance of the shipments.
• Suppliers invoices validation, processing and claims.
• Keeping complete records of all ordering documents from preparation till receiving / claims.
• Creating Stock Code in M3.
• Communication with suppliers.
• Price lists and costs calculations.
• NLC calculations. 

Knowledge, Skills and Aptitude

• Educational Qualifications and Certifications: University Degree in Finance, Business Administration
• Knowledge: Project Management, Business  knowledge preferred in similar industry
• Technical Skills: Good knowledge in pricing, invoicing, Logistics, Incoterms, ordering and EPR systems
• Language Skills: Fluency in both English and Arabic. Good communication skills, both written and verbal.
• Experience: Minimum of 2 year’s experience in Order Planning with Dealer.

Key Interactions

• Key Internal Contacts: Area Managers. EPD Technical Manager. Regional Application Engineers. Sales Engineers. Asst Manager Pricing & Logistics

• Purpose of Interaction: Discussions, communications and collaboration. Technical communications and collaboration. Regional communications. Sales Orders communications and collaboration. Direction and Guidance

• Key External Contacts: External and Local suppliers

• Purpose of Interaction: Follow-up Purchase Orders

• Direct Reports: NA