Job Summary

• Administration and coordination the staff daily operations
• Support and assist Supervisors and Facilities Managers to implement all company policies and department’s main objectives and achievements.
• General Administrative works and department authorize receiver in general.
• Company Asset Handler coordinates and liase with all departments on all points.
• Efficient administration of tasks related to FM services in general scope under all related Facilities/ Properties (internal and external) Capital Assets and Project expense handler.
• To manage the CAFM system operations, material requisitions and follow up.

Key Accountabilities

• Prepare all the necessary Reports, Attendance, Overtime record, Payment Vouchers etc.
• Record Vehicles gas account, repairs & maintenance, and update the logbook for each vehicle.
• Raise all monthly Invoices for the customers for jobs done during the month.
• Coordinate & Keep a record of the PMD stores. of the incoming materials and issues on the job card.
• Handle purchases for the Dept. and obtain three quotations from suppliers / contractors from the market (during the absence of the Local Purchaser)
• Assist in preparation of the accommodation for the new occupants, inventory etc. at the company compound.
• Update the status of the company accommodation (Zahid Compound) in the system.
• Keep a record of the Preventive Maintenance of the company equipment and appliances and update it.
• Keep the record of the Capital expenditures for the year.
• Any other assignments given by the Property Maintenance Manager.

Knowledge, Skills and Aptitude

• Educational Qualifications and Certifications: Diploma / University Degree in Facilities Management, Business Administration, Engineering, or a related field
• Knowledge: In-depth knowledge and experience in Facilities control & Administration
• Technical Skills: PC literacy with strong competency in all Microsoft Office Suite (Word, Excel, PowerPoint)
• Language Skills: Arabic is desirable. English is essential
• Experience: Minimum of 3 - 5 years’ experience in a similar position

Key Interactions

• Key Internal Contacts:
• OCS Technicians
• Purpose of Interaction:  Coordinating tasks to the technician and supervising & Guidance
• Supervisors
• Purpose of Interaction:  Coordinating with OCSA supervisors in different jobs.
• Key External Contacts:  N/A
• Direct Reports: N/A