Job Summary

• Responsible for the timely, accurate and efficient preparation and management of documents. Control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments. Maintain and disseminate most current versions of the documents as and when revised and approved by concerned authorities.

Key Accountabilities

• Set up, copy, scan and store documents
• Create templates
• Manage requests for documentation
• File documents in physical and digital records and ensure appropriate storage
• Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date
• To liaise with and distribute project related information with all levels of the project team and potentially external parties
• Manage the processes around documentation within the organization
• Maintain confidentiality around sensitive documentation
• Prepare ad hoc reports on projects when required
• Work actively on preparation of manufacturing data package Forms, product router formats in liaison with manufacturing and quality engineers
• File and distribute the changes to manufacturing data package
• Maintain server and physical repositories to ensure access to appropriate documents is controlled and granted to only authorized users
• Ensure the obsolete company documents are stored, destroyed and disposed according to approved security plan

Knowledge, Skills and Aptitude

• Educational Qualifications and Certifications: University Degree in Project Management or any related Field
• Knowledge:  Knowledge in document control system
• Electronic Management Systems
• Technical Skills: Computer Skills and Microsoft Office Proficiency
• Language Skills: Arabic is desirable. English is essential
• Good communication skills, both written and verbal
• Experience: Minimum 2 years of experience working in similar field

Key Interactions

• Key Internal Contacts:
• Manufacturing Engineers:
• Purpose of Interaction: Document Control
• Procurement Coordinator:
• Purpose of Interaction:  Document control and Procuring Standards
• Program Team:
• Purpose of Interaction: Support
• Direct Reports: N/A