Job Summary

Ensure that the organization obtains the goods and services it needs at the best possible price & quality required by the organization and to work effectively with suppliers, internal stakeholders, and management to ensure that procurement activities are carried out efficiently and effectively, in compliance with the organization’s procurement policies and procedures.

Accountabilities

• Implement procurement policies and procedures in line with organizational objectives by working with different departments in the organization to identify their procurement needs and planning procurement activities to meet those needs.
• Draft, review, monitor and issue requisitions for goods and services from various departments within the organization.
• Source, evaluate and conduct market research of suppliers, products and services that can meet the organization's procurement needs and selecting those that are best suited to the organization's requirements.
• Negotiating contracts terms including price, delivery time & terms, payment terms, and quality standards in compliance with procurement policies and procedures.
• Manage contracts throughout its lifecycle, ensuring that the supplier delivers goods/services as per contract terms.
• Maintain positive and productive relationships with suppliers which involves regular communication, performance monitoring, and addressing any issues or concerns that arise.
• Ensure that all procurement activities comply with relevant laws, regulations, and organizational policies, also manage risks associated with procurement, such as supplier bankruptcies, quality issues, and contract disputes.
• Prepare reports on procurement activities, such as spend analysis, savings, and supplier performance.
• Analyse procurement data to identify opportunities for process improvement and cost savings.
• Prepare and issue requests for proposals (RFPs) to potential suppliers.
• Evaluate bids and select suppliers that meet the organization’s technical, financial, and operational requirements.
• Monitor procurement activities to ensure compliance with contractual obligations, delivery schedules, and quality requirements.
• Develop and maintain supplier relationships to ensure continuity of supply and excellence in service quality.
• Maintain an up-to-date supplier database, records of procurement activities, and contract documentation.
• Monitor and manage inventory levels to ensure that organizational needs are met and to control procurement costs in line with the stakeholders.

Knowledge, Skills and Aptitude

Key Interactions

Key Internal Contacts: 
Procurement Supervisor: Operational interaction
PCD Procurement staff: For Kingdom wide Purchases Coordination

Key External Contacts:
Vendors/Supplier: Procurement and delivery-related matters
Division Stakeholders: Liaison and support business requirements
Supervisor/ Manager: Procurement Supervisor