Job Summary

• Supports the Head of Corporate Affairs & Compliance in executing corporate governance, company secretarial, and compliance activities across Zahid Group entities, ensuring proper documentation and regulatory adherence.
• Manages day-to-day corporate affairs operations including entity formation and maintenance, government filings, legal documentation, record keeping, and compliance monitoring to ensure accuracy and timeliness.
• Collaborates with internal stakeholders within a family-owned multinational environment, balancing governance requirements with business needs while promoting teamwork and professional development.

Key Accountabilities

• Corporate Documentation Management: Prepare, amend, and finalize corporate documents (resolutions, minutes, powers of attorney, approval letters) and support legal draft review to ensure accuracy and compliance.
• Company Formation & Structuring: Prepare Articles of Association (AOA), support company establishment, trade name registration, licensing, and implement required amendments.
• Corporate Registrations & Licensing: Manage commercial registrations, Chamber of Commerce registrations, authorized signatories’ updates, and support company liquidation processes.
• Government & Regulatory Coordination: Prepare and submit regulatory filings (including AML and due diligence), liaise with government authorities, registrars, notaries, banks, and conduct official submissions and document signings.
• Records & Corporate Archive Management: Maintain accurate legal records, beneficial ownership data, directors’ information, and ensure proper documentation archiving in line with laws and internal policies.
• KYC & Due Diligence Support: Prepare and maintain KYC documentation and support ongoing compliance with regulatory requirements.
• Governance Policies & Procedures: Assist in drafting, updating, implementing, and monitoring corporate governance and compliance policies, escalating non-compliance when necessary.
• Compliance Framework Support: Support ethics and compliance initiatives, risk assessments, training programs, whistleblowing mechanisms, and monitoring of anti-bribery, trade, data privacy, and conflict-of-interest standards.
• Regulatory Monitoring & Advisory: Track new laws and regulations, support internal awareness sessions, and assist in introducing and implementing new corporate services.
• Company Secretarial & Administrative Support: Provide secretarial support for board/shareholder meetings, manage approvals and communications, oversee trademarks and licenses registration, update company details, and handle day-to-day corporate affairs matters.

Knowledge, Skills and Aptitude

• Educational Qualifications and Certifications: University degree in Law.
• Knowledge: Good understanding of corporate governance and regulatory requirements. Knowledge of Saudi company law and commercial regulations. Analytical skills to understand data and identify risks.
• Technical Skills: Proficiency in Microsoft Office applications.
• Language Skills: Native Arabic Speaker. Proficient in English Language.
• Experience: Minimum of 5-7 years of practical experience in corporate affairs, compliance, or related field. Experience in preparing and managing corporate documentation.

Key Interactions

• Key Internal Contacts: Legal Department Team. Across ZG members.
• Purpose of Interaction: Day-to-day collaboration and support. Corporate affairs services and compliance support.
• Key External Contacts: Government entities. Law firms. Banks and registered agents.
• Purpose of Interaction: Filings, registrations, and official submissions. Coordination on legal matters as directed. Company administrative matters
• Direct Reports: NA